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Administrative Assistant

You’re a highly organized, self-directed administrative professional who effectively juggles multiple priorities without dropping the ball. You’re curious by nature, and working with scientists sounds like a formula for success!
Smart, Savvy + Associates is excited to partner with our client, a biotechnology firm, in the search for an Administrative Assistant for the Vancouver location of this North American company. This role will support the site’s research and accounting divisions, as well as work directly with executive team members.

About the Role
  • Coordinate supply orders, delivery, shipping for office and research supplies
  • Prepare accounting support including expense submission and documentation
  • Organize office functions of reception, incoming and outgoing mail/parcels
  • Maintain and arrange for necessary servicing of technical equipment and systems e.g. phones, copies, A-V system; including coordinating IT support
  • Manage logistics for meetings (in-person and online), events and travel company

About You
  • 5+ years admin assistant experience, ideally in life sciences or tech fields
  • Post-secondary education an asset
  • Excellent knowledge of Microsoft Office, superior written and spoken communication
  • Self-directed and highly organized; able to independently manage office operations
  • Skilled in managing multiple tasks with dependable, well-executed delivery

About Smart, Savvy + Associates Recruitment Professionals

Smart, Savvy + Associates is Canada’s fastest-growing marketing recruitment specialty firm. We are fully focused on helping companies connect with talented, proven marketing, communications and sales professionals to help grow their businesses.

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Screening Process

Wondering where you stand if you're a job seeker? Here's an overview of what you can expect on the job hunting end.


This seems self-explanatory. You've polished, edited, fabuloused your resume for us, so you've applied to a job or registered through our online portal. Your resume then makes its way to us via email.

Job Match

We are a client-facing business so we’re actively seeking people that fit our client’s requests. If you’re a fit for a role, we’ll reach out via email or phone to chat further about the opportunity with you. If the opportunity aligns with your career trajectory, we’ll continue the discussion from there. If you’re not a fit for a role, we’ll do our best to let you know that so we can keep your job hunt respected and honest.

Online Screening

If we've contacted you with an opportunity that you're interested in pursuing, we'll put you through a screening process called the Online Career Profile. It's an online questionnaire that allows us to get to know you more in-depth: what you've achieved, where you want to go, your views on corporate culture. It takes about an hour to complete, but we promise the investment will be worth the return so we can find you a perfect match.


We then meet face-to-face with you to flush out your OCP further and get to know you on a personal level. If following this both parties see a great fit for the role in mind, we then introduce you to our client to go through their interview and hiring process.

Candidate Resources

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