Executive Assistant | Company Name
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You have the natural ability to command a room and are a strong relationship builder/networker. You have a passion for communications and public affairs and are looking to take the next step in your career to grow this area of expertise.  

Smart, Savvy + Associates is excited to partner with our client, a regional governmental organization, in their search for a Executive Assistant to the VP Customer Communications & Public Affairs. This is a unique opportunity to grow within an organization that is looking to invest in a up and coming Communications professional. 

Key Responsibilities:
 
  • Provides confidential administrative support to the Executive by preparing a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets and reports from internal and external sources.
  • Receives incoming requests for appointments with the Executive from various senior staff, elected officials and the public, and schedules meetings and resolves scheduling conflicts; responds to routine requests, referring to applicable subsidiary, division; attends to enquiries from within the organization and subsidiaries as well as outside agencies or representatives.
  • Coordinates travel arrangements, and functions and events with higher profile; assists with overall program planning, meeting room layout, and catering; develops agenda and attends sessions to record key content and action items; retrieves, compiles and distributes reference material for meetings.
  • Identifies and resolves issues or concerns of a confidential and sensitive nature; provides administrative support to other projects, programs and related departments as required.
  • Manages the budget for the Executive, including: developing and preparing the annual budget and allocating resources to cost centres, and monitoring and approving expenditures and reconciling actual expenditures to statements provided by Finance.
  • Assesses and provides recommendations regarding vendors/suppliers of administrative services and products.
  • Participates in projects pertaining to improvement and implementation of new administrative procedures, office equipment, systems and technologies.



Experience:
 
  • Relevant Diploma or Post Secondary Education in Business Administration, Communications, Public Relations, etc.
  • Three (3) years prior administrative experience in a client service-oriented environment, requiring a high degree of confidentiality.
  • Strong interpersonal skills including tact, diplomacy, and confidentiality
  • Strong verbal and written communication skills
  • Strong organizational skills to coordinate multiple tasks and projects
  • Strong numeracy skills and experience in applying basic accounting functions
  • Proficiency on all office software, including word processing, spreadsheet, and presentation software and web-based HRIS systems
  • Familiarity with accounting principles to assist in expense monitoring, budgeting and reporting
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Screening Process

Wondering where you stand if you're a job seeker? Here's an overview of what you can expect on the job hunting end.

Apply/Register

This seems self-explanatory. You've polished, edited, fabuloused your resume for us, so you've applied to a job or registered through our online portal. Your resume then makes its way to us via email.

Job Match

We are a client-facing business so we’re actively seeking people that fit our client’s requests. If you’re a fit for a role, we’ll reach out via email or phone to chat further about the opportunity with you. If the opportunity aligns with your career trajectory, we’ll continue the discussion from there. If you’re not a fit for a role, we’ll do our best to let you know that so we can keep your job hunt respected and honest.

Online Screening

If we've contacted you with an opportunity that you're interested in pursuing, we'll put you through a screening process called the Online Career Profile. It's an online questionnaire that allows us to get to know you more in-depth: what you've achieved, where you want to go, your views on corporate culture. It takes about an hour to complete, but we promise the investment will be worth the return so we can find you a perfect match.

Interview

We then meet face-to-face with you to flush out your OCP further and get to know you on a personal level. If following this both parties see a great fit for the role in mind, we then introduce you to our client to go through their interview and hiring process.

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